When it comes to business email, aliases (or email forwards) are important. Generally you’ll want one main account like [email protected] This is the email that you’ll put on your business cards. But let’s say you want an email that’s just for handling payments and could be forwarded to anyone on your team. Rather than paying for another email user (although sometimes it’s necessary), you can create an alias. This is a free redirect that forwards anything sent to [email protected] to [email protected]
An alias isn’t really an email account, so you can’t set it up on your laptop or phone. But what if you want to be able to send email from it? In Apple Mail, you can add it to your settings in order to do just that. Here’s how:
1. open Apple Mail > Mail > Preferences
In the Preferences pane, in the sidebar on the left, you’ll need to select the account you’ll be sending the alias from. Note: this alias must be coming from the same domain (yourbusiness.com) that you already have your existing email account set up under. If you want to add an alias for [email protected], you’ll have to set it up under the [email protected] account.
Under the Account Information tab, under Description, click the dropdown labeled ‘Email Address.’
2. in that dropdown, click ‘Edit Email Addresses…’
3. click the + icon to add another alias.
Type in the full name you want to display on the left, and the alias email address on the right. Then click OK.
4. create a new message, and after the subject line, click the dropdown labeled ‘From.’
5. Select the alias you just created.
When you send your message, it will show as coming from the name and email alias, even though you’re sending from your regular work account.
BONUS: Go to Mail > Preferences > Signatures, and create a new signature to use with that alias.
I hope that was helpful. You can do the same thing with Gmail, but the process is different. I’ll create a tutorial for how to do that one soon.
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